How to create a Tenancy in 4 Easy Steps

As part of the process of adding a tenancy you will be creating

  1. Recurring rent charges for your tenancies, payable by the tenant
  2. Opening balances
  3. Non tenancy recurring charges payable by the property owner


Tenancy workflow shown below.

Step 1 – Tenancy Details:

Go to Tenancy>Add Tenancy>choose your unit


Step 2 – Financial Details:

This is for information ONLY at this point it does NOT create any transactions.

Step 3 – Tenant Details:

At this stage of the process its about rent collection . We advise that you start Start you recurring from the next collection date. For example if the tenancy starts on the 30th November , start the recurring from the 30th December

Step 4 – Charges:

At this point you are creating

  1. One off transactions to build the opening statement. This should include the first months rent
  2. Registered deposit – Very important to include here
  3. Non tenancy recurring such as management fees

Results of this process

  1. Creation of the recurring
  2. Creation of an opening balance
  3. Creation of a deposit statement

Creation of recurring


Creation of the opening statement



Registered deposit statement



What if I Want to Add Something After

In the Tenancy, go to Recurring Charges>Add Recurring Charge>Edit: 

With an opening balance go to Statement >Add Transaction.

Grace days or Days in advance

In tenancies, if you click on the icon which resembles an eye (as shown by the diagram below) to see the details on a particular tenancy.

Then go to Recurring Charges>Click on a Drop Down>Select Grace Days OR Days In Advance

From this screen you can then specify further details of your recurring charges. ‘Grace Days’ is a feature which tells the system that you have pre-arranged for your tenant to pay their charges at a later date. The ‘Days in advance’ feature tells the system to give your tenant a reminder on an upcoming payment a select number of days before the payment is due.


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