How to handle contractor invoices

Contractor invoices can be put into Arthur;

  1. Manually – these have the transaction type “Disbursement charge (Recharge)”
  2. Via the contrcator app– these have transaction type “charge from contractor”

Who is responsible for the payement

  • Tenant
  • Owner

Manual Input 

1. Adding the transaction

Step 1

This can be added via add transaction within:

  1. Quick add
  2. property
  3. unit
  4. tenancy,
  5. work order 

Step 2

Add transaction then assign who is responsible for the payement

The transaction type that we will be adding is called a ‘Disbursement Charge (Recharge)’.

We will be adding it from within a Tenancy, as shown in the image below. (You can also add the transaction directly within the Unit or Property Statements), see How to Add Transactions for more info.

The difference between the Contractor amount and Property Owner amount is the mark-up. (In this example our mark-up is £50)

 

 

2. Locating Contractor transactions and how to pay them off

*Xero and QuickBooks users must pay their contractors in the respective accounting software.*

“Arthur only users” can pay off contractor transactions in 3 ways: on the contractor statement, the contractor remittance screen or on the unpaid invoices screen as shown below.

1.  Go to Contacts > Contractors > *Click the eye of the contractor* > Statement:

2. Go to Financials Contractor Remittance:

3. Go to Financials Unpaid Invoices:

Step 3: How to deal with the related charge to Property Owner/Tenant

Disbursement charges to property owners will be deducted from remittances to the property owner. Disbursement charges to tenants will be reconciled with the amount paid by tenants.

 

Via the contractor app

This is an Arthur financial scenario where your Contractor has raised an invoice and you want to recharge an owner/tenant.

Step 1- Toggle Contractor Recharge Settings

Choose if you want Arthur to automatically recharge your Owner with the same amount or if you want to manually perform your recharge (this way you can input your mark-up).

If/when unticked you can then follow the steps below.

 

Step 2

Go To Financials > Unpaid Invoices

Locate the invoice raised by the contractor (Note: This will be called “Charge from Contractor”)

 

Step 3

Click the drop-down on the transaction then select “Recharge”. All  invoices created via the app have transaction type Charge from contractor

  • You can only choose Paid to/by “Tenant” if the Work Order is added at Tenancy level
  • Once you have completed the Recharge it cannot be undone
  • Once the recharge is complete there will be a Recharge tag on the invoice.

 

 

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